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Advanced feature

Draw prizes by eligibility group

Not every event wants every prize open to everyone. Some companies reserve high-value prizes for longer-tenured staff; others want win rates split by sales performance or by branch. This feature lets you do exactly that, in just 4 steps: turn it on, create a group list, import your participants with a group each, then pick which group can win which prize.

STEP 1 / 4

Flip the switch in Settings

Open your event’s Settings, find the “Draw prizes by eligibility group” block, and flip the switch on. It’s off by default — every prize draws from one shared pool as usual.

Before enabling — the block already shows 3 example use cases.
  1. 1The on/off switch — tap here to enable the feature for the currently selected event.
  2. 23 suggested examples — by tenure, by sales result, by branch. Read these first if you’re not sure this feature fits your event.
After enabling: the switch turns green, the description changes to “Prizes are now restricted by attendee group”, and a new “Winner Groups” item appears in the left sidebar, with 2 sub-pages: “Participant Groups” (step 2) and “Draw Settings” (step 4).
Open Settings now
STEP 2 / 4

Create your group list

Open Participant Groups in the sidebar (under “Winner Groups”). This is where you define every valid group name for the event — importing a list or picking a group for a prize can only ever use names created here, so a typo can’t spawn a duplicate group.

Tap "+ Add group" for each name you need, type it in, then tap "Save list" at the top right.
  1. 1Group name field — one row per name, freely editable before saving.
  2. 2+ Add group — appends a new blank row to create another group.
  3. 3Save list — only enabled while there are unsaved changes; a duplicate name is flagged before saving.
A freshly-enabled event starts here empty — tap "+ Add group" to create the first one.
After saving, each group shows how many participants currently belong to it (if already imported) — handy to check before deleting a group.

What happens if you delete a group? Participants in that group aren’t removed from the event — only unassigned (back to "no group"). If that group was picked for a prize in step 4, that prize’s configuration automatically drops it too.

Open Participant Groups now
STEP 3 / 4

Import your list with a Group column

Open Participants → Download sample, fill in the GROUP column with names created in step 2, then Upload file.

  1. 1Download sample / Upload file — the template already has a GROUP column.
  2. 2All groups
  3. 3Group
To edit one person, tap Edit on the Participants page.

What if a name doesn’t match? GROUP must match a name created in step 2 exactly. If it doesn’t, that person is still added normally, just without a Group.

Open Participants now
STEP 4 / 4

Pick which group can win which prize

Open Draw Settings in the sidebar (under “Winner Groups”). Each prize shows a dropdown listing every group created in step 2 — check a group and only people in it can be drawn for that prize.

Each prize card has its own dropdown — the groups listed are exactly the names created on the Participant Groups page.
  1. 1Prize name — every prize in the event gets its own configuration card.
  2. 2Group dropdown — check one or more groups. Leaving none checked means this prize is open to everyone, not that nobody can win it.

Don’t forget to save: Picking a group for a prize shows a summary badge right under its name and "Unsaved changes" at the top right — tap "Save configuration" before leaving the page, or the selection is lost.

Open Draw Settings now

Frequently Asked Questions

A few things worth knowing before enabling this for a real event, so nothing surprises you mid-show.

Do I have to create the group list on "Participant Groups" before importing?+

Not in a strict order, but it’s best practice. Import only keeps a GROUP cell that exactly matches a name already on that list — an unknown value is dropped (the person is still added, just without a Group).

What happens if a participant has no Group?+

They can still win any prize that has no group selected (open to everyone). But for a prize restricted to specific group(s), a participant with no Group (or a non-matching one) won’t be included in that prize’s draw pool.

If I delete a group on "Participant Groups", what happens to people in it?+

They aren’t removed from the event — only unassigned (back to "no group"). If that group was picked for any prize on "Draw Settings", that prize’s configuration automatically drops the deleted group too.

Can I edit one participant’s Group directly?+

Yes — tap Edit on that person and pick a Group from the dropdown right in the modal.

Is group matching case- or whitespace-sensitive?+

Yes — the system matches exact strings on import. “Over 5 years” and “over 5 years ” (trailing space) are different values — if a row’s value doesn’t match a created name exactly, that row still imports fine, just without a Group.

If I turn the feature off and back on, is my group list and per-prize setup lost?+

No. Turning the switch off only pauses the restriction (everyone draws from one shared pool as usual) — the group list and each prize’s configuration stay saved, ready the moment you turn it back on.

If a prize has no group selected, who can win it?+

Everyone — including participants with a Group and those without one. "No group selected" means unrestricted, not that nobody can win.